Set up the repeating work
Create a contract with its recurrence and journey details. Use the agreement as the source for upcoming bookings instead of recreating the work by hand.
Recurring taxi contracts
Recurring taxi contract software for school runs and account work
Set up repeating transport work as a contract, then manage the bookings it generates. CabiSync keeps schedules, passengers and upcoming journeys connected to daily dispatch and billing for UK private hire operators.
CabiSyncContract · Hall Cross AMSample
Schedule
Mon–Fri · 07:40 pickup
Riders
3 pupils
Escort
Required
Upcoming jobs generated from this contract — still dispatched as ordinary bookings.
Keep the agreement and the working day connected.
Keep people with the journey
Maintain the rider, escort and guardian information relevant to the contract. Review the stops and times the office and driver need for the work.
Find the generated bookings
Open the contract and its linked bookings to see the relationship between the schedule and the individual journeys. The booking list remains the dispatch desk’s working view.
Dispatch and bill each journey
Generated jobs are bookings you can allocate to drivers and follow through the usual workflow. Keep charges, bills and invoices connected to the work.
School transport software starts with a usable schedule.
School runs need the right route information, passengers and times. Set up repeating journeys in CabiSync, then review the bookings generated for the working day. Bring your actual scheduling requirements to the demo using anonymised details.
- Recurring schedules and journey details
- Riders, escorts and guardians where relevant
- Linked bookings for the dispatch office
A contract is the pattern. A booking is the journey.
The contract records the repeating arrangement. Its generated bookings are the individual jobs your office dispatches. Keeping the distinction clear helps staff check whether a change concerns the ongoing work or a particular journey. A copied spreadsheet can repeat a mistake with impressive commitment.
- Open the contract to review the arrangement
- Inspect the linked bookings before dispatch
- Check which records a change will affect
Check changes before they reach the driver.
A pickup time, passenger or route can change while the work is running. Review how your team updates the contract and generated bookings, including work already created. In the demo, ask to see the affected dates and confirm what the driver receives after allocation.
- A permanent change to the repeating arrangement
- A change affecting an individual journey
- The information passed to the driver app
Keep company account work in the same workflow.
Repeating work is not limited to schools. Staff transport, care routes and standing company journeys also need an organised schedule. Manage their generated bookings alongside individual work, then follow the applicable journey charges into billing and invoicing.
- Standing journeys for company accounts
- Generated bookings alongside other daily jobs
- Bills, invoices and payment records
Test the awkward dates in your demo.
Bring a schedule with a changed pickup and a date when transport should not run. Ask how to handle holidays, pauses, cancellations and already-generated bookings. Confirm the supported workflow rather than assuming a school calendar or automatic exception handling is included.
- Which dates should create journeys?
- What happens to bookings already generated?
- How does the office confirm the correct work remains?
Choose around your contracts, not a feature checklist.
A simple schedule may already be manageable with a clear process. When repeating work, driver allocation and account billing need to stay connected, review how CabiSync fits the office. Discuss data transfer, access, devices, support and pricing before committing. Software organises records; your team remains responsible for suitable arrangements and service delivery.
- Use anonymised schedules and billing examples
- Check the handover to dispatch and drivers
- Confirm availability, setup and commercial terms
Questions about recurring transport contracts
What does recurring taxi contract software do?
It records a repeating transport arrangement and links it to the individual journeys that need to run. In CabiSync, contracts generate upcoming bookings that the office can dispatch and bill through the usual workflow.
Can CabiSync organise school runs?
CabiSync contracts support repeating work with journey, passenger and schedule information. Review your school-run requirements using anonymised examples, including riders, escorts and the information needed at each stop.
What is the difference between a contract and a booking?
The contract describes the repeating arrangement. A generated booking represents an individual journey. The office uses those bookings for daily allocation, job status and the subsequent billing workflow.
Can I change a route, passenger or pickup time?
Contract details can be updated, and generated bookings remain part of the operational workflow. Ask to see which future and already-generated bookings are affected by the change you need. Check the result before dispatch.
Are school holidays and cancellations handled automatically?
Do not assume automatic school-calendar handling or a particular cancellation rule from this page. Bring the dates and exceptions you need to the demo and confirm how to manage contracts and bookings that should not run.
Does the software find or award transport contracts?
This page describes managing repeating work you already arrange; it does not promise tender discovery, contract awards or legal agreement drafting. Use the demo to review schedules, dispatch, billing and the commercial terms for CabiSync.
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