Maintain driver profiles
Keep driver details in the operator workspace, with the records used by the office and driver app. Give staff a place to find and update the information.
Drivers and fleet
Taxi fleet management software for UK private hire operators
Keep driver profiles, vehicle records and document expiry dates alongside the work they support. CabiSync connects the office records with bookings, the driver app and earnings information for UK taxi and private hire operators.
CabiSyncDriver recordSample
Example driver
PH driver · Vehicle DK21 CAB
- BadgeValid
- MOTDue in 18 days
- InsuranceValid
Know which record the office is working from.
Organise vehicle records
Maintain the fleet list and relevant vehicle details alongside bookings. Review the vehicle information your office needs when preparing work.
Review document expiry
Record driving licence and private hire licence dates, plus relevant vehicle document dates. Use the expiry workflow to identify records needing attention.
Connect to the driver app
Drivers receive job information through the app and can review earnings. The office can discuss a journey using the operational record, rather than reconstructing it from messages.
Make driver records useful to the next person on the desk.
Add and maintain drivers in the same workspace as your bookings. Agree which details staff need, who updates them and what happens when something changes. A contact named ‘Dave new number’ is not much of a record-keeping policy.
- Driver profiles the office can find
- Details maintained alongside operational work
- A clear process for updating the record
Keep vehicle information beside the work.
The fleet list belongs with the jobs your office allocates. Keep vehicle details and relevant expiry dates organised so staff can review the record before making an allocation. Confirm how your actual vehicles, drivers and fare arrangements fit together during the demo.
- Vehicle records in the operator workspace
- MOT, insurance and PHV licence expiry fields
- Bookings and dispatch in the connected workflow
Use expiry checks as part of an office process.
CabiSync supports configurable driver and vehicle expiry checks. Configured checks can warn about approaching expiry and suspend records with expired dates, subject to the settings and scheduled checks in use. Confirm those settings and the response workflow during setup. Recorded dates and notifications do not verify a document’s authenticity or replace the operator’s checks.
- Driver driving licence and private hire licence dates
- Vehicle document dates selected for checking
- Review of notifications, status and renewal updates
Keep school and care passengers attached to the work.
School and care journeys can involve riders, escorts and guardians as well as the driver. CabiSync maintains those records alongside transport operations. Review what information is needed on each journey and who should receive it, using anonymised examples in the demonstration.
- Rider, escort and guardian records where relevant
- Passenger information connected to journey stops
- Contract and booking requirements reviewed together
Give drivers a job record they can use.
The driver app carries offers, active jobs, stops and navigation. Earnings information helps drivers review the work alongside the office. Ask to follow a journey from allocation to completion and earnings so you can see how the handover fits your team.
- Job offers and journey details
- Stops and navigation on the phone
- Earnings information linked to operational work
Test your renewal workflow in the demo.
Bring anonymised examples of a driver record, a vehicle and a document approaching expiry. Ask how dates are entered, which checks are configured and what staff do after a renewal. Confirm data transfer, access, device requirements, support and pricing. If a clear register already meets your needs, map the remaining gaps before replacing it.
- Who maintains and checks the dates?
- What happens when a record needs attention?
- How does the office review an updated document?
Questions about driver and fleet management
What does CabiSync taxi fleet management software cover?
This page covers driver profiles, vehicle records, document expiry and their connection to bookings and the driver app. Dispatch, recurring contracts and billing are connected product areas you can review in the same demonstration.
Which document expiry dates can the office manage?
The records include driver driving licence and private hire licence dates, plus vehicle dates such as MOT, insurance and PHV licence expiry. The expiry fields selected for checking depend on the operator’s configuration. Confirm the documents your business needs during setup.
Can expired driver or vehicle records be suspended?
Configured scheduled checks can suspend records when selected document dates have expired and issue notifications. Confirm the enabled fields, scheduling and renewal process for your operation. Do not assume that storing a document date alone guarantees an allocation will be blocked in every situation.
Does keeping a licence record verify it with DVLA?
A stored record or expiry check does not itself establish a live DVLA or licensing-authority verification. If external verification is a requirement, ask which integrations and checks are available before choosing the system.
How is the driver app connected?
Drivers use the app for job offers, active journeys, stops, navigation and earnings information. Review your devices and the office-to-driver handover in a demo so you can confirm the supported workflow.
Is CabiSync a vehicle telematics or maintenance platform?
The fleet workflow described here centres on operator records, document dates and transport work. It does not promise vehicle diagnostics, fuel telematics or a maintenance workshop system. Bring any specialist requirements to the demo and confirm the available capabilities.
LET’S TALK ABOUT YOUR FLEET
Book a demoSee CabiSync in context.
Tell us how you work. We’ll walk through the product, explain availability and discuss your needs.
Request a demo by email. You send the prepared draft from your email app.